Internet access for Deerfield Unified District 216

State or local procurement rules: Bidding Instructions & Terms Submission Method: All proposal responses must be submitted via email to the primary contact at [email protected]. Submission Deadline: Responses must be received prior to the Allowable Contract Date specified on the Form 470. Tuesday, November 10, 2026 11:59 pm Itemized Pricing: Proposals must include detailed, line-item pricing compatible with E-Rate Item 21 requirements, clearly separating E-Rate eligible costs from any non-eligible services or equipment. All offered equipment must be brand new; refurbished or remanufactured items will not be accepted.Bidders must hold active authorized reseller status from the manufacturer. Taxes and Fees: Bids must include estimated line items for applicable taxes, surcharges, and regulatory fees to reflect true total cost. Installation & Start-Up: All one-time installation, activation, or initial construction costs must be explicitly itemized. Contract Options: Multi-year contracts and voluntary contract extension options will be considered. Lowest Comparable Price (LCP): Service providers must comply with USAC rules regarding Lowest Comparable Price. Evaluation & Selection: In accordance with E-Rate rules, the cost of E-Rate eligible services will be the primary factor in bid evaluation. Other evaluation factors may include technical merit, vendor references, prior experience with vendors, and quality of proposal. Local or in-state vendors will receive preference. Invoicing: Service providers must be willing to cooperate with standard USAC invoicing processes (SPI or BEAR). The district prefers SPI method when possible. Site Visits: Optional site walk-throughs may be scheduled with district IT personnel by contacting [email protected]. The district would prefer that all vendors schedule a walk-through. Scope of Work: The district reserves the right to modify requested bandwidth quantities or decline optional installation services prior to contract execution. Disqualification Criteria: Bids received after the Allowable Contract Date. Generic marketing materials or blanket service listings that do not directly address the specifications outlined in this RFP / Form 470. Automated spam or robotic bid submissions. Proposals failing to separate eligible and ineligible costs. Board Approval & Funding: Final purchase commitments are contingent upon district School Board approval and receipt of an E-Rate Funding Commitment Decision Letter (FCDL). Eligible entities: 3.