Data transmission for Canton City School District

----- Canton City Schools (the Applicant) seeks to lease lit network capacity to provide an eligible Standalone Data Transmission (WAN) Service between its eligible sites and its network head-end, located at the Administrative Center And McKinley Downtown And Tech Annex, 305 McKinley NW, Canton, OH 44702 beginning 07-01-2027. The site to be connected to the head-end are listed below. 1. Lincoln Elementary, 2800 13th St SW, Canton OH 44710 (formerly Souers Middle School) The selected vendor will demarc the service in an existing network closet to be designated by the Applicant. Refer to the building map for locations of current service entrance points and desired demarcation points. Building maps may be requested via e-mail to the contact listed herein. For security reasons, this is the only way to obtain these maps. Your proposal should include pricing options for 1, 2, and 5 Gbps connections between each endpoint site and the head-end site and should allow for service level changes to be made to any location during the term of the contract. ----- Contract Requirements The Applicant seeks a one-year contract to be coterminous with an existing WAN contract; other terms will be considered. Extension terms and pricing must be spelled out in the proposal. Open-ended, automatically renewing, or "evergreen" terms are not acceptable and will not be considered responsive. The term for this contract shall begin on July 1, 2027, and end June 30, 2028, to be co-terminus with an existing WAN contract. If the service acceptance date is after July 1, 2027, the contract term may be adjusted to expire at the end of the E-Rate funding year at the discretion of the Applicant. ----- Questions/Site Visits No informational meetings or building visits will be scheduled. Any questions related to the technical aspects of this document should be directed to Heather Heater, Executive Director of Technology and Public Information at [email protected], no later than 2:00 pm (EST) on 10-30-2026. All emails must include reference to FCC Form 470 270001931in the subject line of the email. Answers to any written questions or any additional information, revisions, or clarifications to the RFP will be provided in the form of an addendum to be posted with the FCC Form 470 on the Universal Service (E-Rate) website. It is the sole responsibility of the Service Provider to check for any addenda that may be issued. Please copy the Consultant, Sarah West at [email protected] on all communications and questions. ----- Proposal Delivery Notice is hereby given that the Board of Education of the Canton City School District will receive sealed bids at the Nadine McIlwain Administrative Center (Building Hours Monday-Friday 8am-4pm), 305 McKinley Ave. NW Canton, Ohio 44702, until 2:00 PM January 28, 2027 at which time they will be publicly opened and read aloud. Envelopes containing bids shall be plainly marked WAN - Lincoln Elementary , and sent to the attention of Andria Michael, Operations Support Manager. Bids received after the designated time will be returned unopened. Bidders must submit a hard copy of their bid and any required forms, AND an electronic version of the bid response (including any required forms) on a USB flash drive in a sealed envelope, with their firms name and address clearly indicated on the envelope. Note that EMAILED OR FAXED bids are not acceptable and will be rejected as non-responsive. Canton City School District Board of Education reserves the right to reject any and all bids, and to waive informalities, irregularities, and errors in the bidding to the extent permitted by law. This includes the right to extend the date and time for receipt of bids. In the event that a responsible bid is not received or if it is determined that the low bid received is too high, the bid received will be rejected and the project will be cancelled or re-bid. Bids may not be withdrawn during the sixty (60) day period immediately following the date of receipt of the bids without the consent of Canton City School District. State or local procurement rules: All bidders are encouraged to: 1. Read and follow the RFPs carefully. 2. Adhere to the FCC E-Rate rules. ----- BE ADVISED: No email address or phone number associated with this RFP or Form 470 should be added to any marketing distribution or phone list. The Applicant respectfully requests that any contact be specific to this request. Any other contact is discouraged. Proposals must be prepared with specificity with regard to the services listed herein. Bids merely listing a general menu of services available from a vendor, bids appearing to be automatically generated without specificity in relation to the requirements of this RFP, and bids missing substantial information but inviting the applicant to contact the bidder to refine the bid and/or discuss specifics will not be considered valid bid responses and will be disqualified from consideration. This includes any SPAM and/or robotic responses. For more information, please review the USAC E-Rate News Brief of February 15, 2024. All proposals must reflect the LCP (Lowest Corresponding Price), GSA pricing, and any available governmental unit discounts including existing state purchasing agreements or contracts when applicable. Any proposal referencing an existing state purchasing agreement or contract must include that information in the proposal. Bid prices must be complete for the services proposed and shall include all associated costs, even if the amounts are estimates based upon current applicable taxes, surcharges, or fees. Proposals MUST separate eligible and ineligible services by line item for all services to which service provider responds. No proposal can be submitted that includes equipment or components for equipment from companies deemed to provide a national security risk as defined by FCC Order 19-121. ----- The contract shall be subject to the laws of the state in which services are provided, and any provision to the contrary is void. The Applicant will not accept terms requiring it to indemnify the Service Provider against the Service Provider's own negligence or misconduct. Bidders are advised that this procurement will be contingent upon the successful obtaining of E-Rate funding, and the contract agreement between the Applicant and the selected vendor must recognize that contingency. ----- COMPLIANCE WITH SPECIFICATIONS By submitting a proposal, the Service Provider certifies that it has read and agrees to the following terms and conditions. Failure to meet any requirement outlined herein is adequate cause to reject your proposal. -The Service Provider has clearly listed any exceptions to any requirements or conditions set forth in this RFP with which it is unable or unwilling to comply and has included all relevant standard or additional contract terms and conditions with its proposal. Such exceptions, terms, and conditions must be set forth with specificity and may not be incorporated by reference. A general or blanket exception to the RFP as a whole does not satisfy this requirement. -The Service Provider agrees that the final contract shall incorporate and not override any terms or conditions set forth in this RFP, minus any agreed-upon exceptions, and that the RFP will be incorporated into the final contract. -The Service Provider agrees to follow and abide by the rules of the E-Rate program as promulgated by USAC and the FCC and certifies that it has not been suspended, debarred, or placed on Red Light Status within the prior three years. Service Provider further agrees that any costs not funded by the E-rate Program due to Service Provider violations of Program rules will be the sole responsibility of the Service Provider. ----- Failure to meet any requirement in this 470 or RFP will be sufficient cause to disqualify your proposal. Eligible entities: 25.